Executive Assistant

POSITION AVAILABLE NOW

An Executive Administrative Assistant is an employee who provides high level administrative support to executives in the workplace, such as taking calls, scheduling meetings, managing executive requests, and other office duties. They may also oversee office functions and supervise lower level office employees. Will be working directly with the OWNER 

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners

• Manage information flow in a timely and accurate manner

• Manage executives’ calendars and set up meetings

• Make travel and accommodation arrangements

• Rack daily expenses and prepare weekly, monthly or quarterly reports

• Oversee the performance of other clerical staff

• Act as an office manager by keeping up with office supply inventory

• Format information for internal and external communication – memos, emails, presentations, reports

• Take minutes during meetings

• Screen and direct phone calls and distribute correspondence

• Organize and maintain the office filing system

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role

• Excellent MS Office knowledge

• Outstanding organizational and time management skills

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

• Excellent verbal and written communications skills

• Discretion and confidentiality

• High School degree

• PA diploma or certification is a plus